HIPAA Notice of Privacy Policy
This notice describes how health information about you may be used and disclosed and how you can get access to this information. Please review it carefully. The privacy of your health information is important to us.
We are required by applicable federal and state law to maintain the privacy of your health information. We are also required to give you this Notice about our privacy practices, our legal duties, and your rights concerning your health information. This Notice takes effect immediately and will remain in effect until we replace it. Before we make a significant change in our privacy practices, we will change this Notice and make the new Notice available upon request.
Uses and Disclosures of Health Information
Treatment: We may use or disclose your health information to a physician or other healthcare provider providing treatment to you.
Payment: We may use and disclose your health information to obtain payment for services we provide to you.
Healthcare Operation: Healthcare operations include quality assessment and improvement activities, reviewing the competence or qualifications of healthcare professionals, evaluating practitioner and provider performance, conducting training programs, accreditation, certification, licensing or credentialing activities.
To Your Family & Friends: We may disclose your health information to a family member, friend or other person to the extent necessary to help with your healthcare or with payment for your healthcare.
Persons Involved in Care: We may use or disclose health information to notify, or assist in the notification of (including identifying or locating) a family member, your personal representative or another person responsible for your care, of your location, your general condition, or death. In the event of your incapacity or emergency circumstances, we will disclose health information based on a determination using our professional judgment disclosing only health information that is directly relevant to the person’s involvement in your healthcare. We will also use our professional judgment for your best interest in allowing a person to pick up dental supplies, x-rays or other similar forms of healthcare and information.
Marketing Health-Related Services: We will not use your health information for marketing without your written authorization.
Required by Law: We may use or disclose your health information when we are required by law.
Abuse or Neglect: We may disclose your health information to appropriate authorities if we reasonably believe that you are a possible victim of abuse, neglect, or domestic violence or the possible victim of other crimes. We may disclose your health information to the extent necessary to avert a serious threat to your health or safety or the health or safety of others.
Appointment Reminders: We may use or disclose your health information to provide you with appointment reminders (such as voicemail messages, postcards, or letters).
Patients’ Rights
You have the right to look at, or get copies of your health information, with limited exception. We may charge you a reasonable cost-based fee for expenses such as copies and staff time. You have the right to request that we amend your health information. We may deny your request under certain circumstances. We support your right to the privacy of your health information. If you are concerned that we may have violated your privacy rights, please contact our office in writing.
Spring Creek Dental, PLLC
Dr. Joel Kaines
Dr. Lindsey Cosper
Spring Creek Dental Site Privacy Policy
Introduction
This Privacy Policy outlines Spring Creek Dental PLLC ("we", "our" or "the Company") practices with respect to information collected from users who access our website at https://www.mydentistfortcollins.com/ ("Site"), or otherwise share personal information with us (collectively: "Users").
Grounds for data collection
Processing of your personal information (meaning, any information which may potentially allow your identification with reasonable means; hereinafter " Personal Information ") is necessary for the performance of our contractual obligations towards you and providing you with our services, to protect our legitimate interests and for compliance with legal and financial regulatory obligations to which we are subject.
When you use the Site, you consent to the collection, storage, use, disclosure and other uses of your Personal Information as described in this Privacy Policy.
We encourage our Users to carefully read the Privacy Policy and use it to make informed decisions.
What information we collect?
We collect two types of data and information from Users.
The first type of information is un-identified and non-identifiable information pertaining to a User(s), which may be made available or gathered via your use of the Site (“ Non-personal Information ”). We are not aware of the identity of a User from which the Non-personal Information was collected. Non-personal Information which is being collected may include your aggregated usage information and technical information transmitted by your device, including certain software and hardware information (e.g. the type of browser and operating system your device uses, language preference, access time, etc.) in order to enhance the functionality of our Site. We may also collect information on your activity on the Site (e.g. pages viewed, online browsing, clicks, actions, etc.).
The second type of information Personal Information which is individually identifiable information, namely information that identifies an individual or may with reasonable effort identify an individual. Such information includes:
- Device Information: We collect Personal Information from your device. Such information includes geolocation data, IP address, unique identifiers (e.g. MAC address and UUID) and other information which relates to your activity through the Site.
- Registration information: When you register to our Site you will be asked to provide us certain details such as: full name; e-mail or physical address, and other information.
How do we receive information about you?
We receive your Personal Information from various sources:
- When you voluntarily provide us your personal details in order to register on our Site;
- When you use or access our Site in connection with your use of our services;
- From third party providers, services and public registers (for example, traffic analytics vendors).
What information we collect?
We do not rent, sell, or share Users’ information with third parties except as described in this Privacy Policy.
We may use the information for the following:
- Communicating with you – sending you notices regarding our services, providing you with technical information and responding to any customer service issue you may have;
- To communicate with you and to keep you informed of our latest updates and services;
- To serve you advertisements when you use our Site (see more under "Advertisements");
- To market our websites and products (see more under "Marketing");
- Conducting statistical and analytical purposes, intended to improve the Site.
In addition to the different uses listed above, we may transfer or disclose Personal Information to our subsidiaries, affiliated companies and subcontractors.
In addition to the purposes listed in this Privacy Policy, we may share Personal Information with our trusted third party providers, who may be located in different jurisdictions across the world, for any of the following purposes:
- Hosting and operating our Site;
- Providing you with our services, including providing a personalized display of our Site;
- Storing and processing such information on our behalf;
- Serving you with advertisements and assist us in evaluating the success of our advertising campaigns and help us retarget any of our users;
- Providing you with marketing offers and promotional materials related to our Site and services;
- Performing research, technical diagnostics or analytics.
We may also disclose information if we have good faith to believe that disclosure of such information is helpful or reasonably necessary to: (i) comply with any applicable law, regulation, legal process or governmental request; (ii) enforce our policies (including our Agreement), including investigations of potential violations thereof; (iii) investigate, detect, prevent, or take action regarding illegal activities or other wrongdoing, suspected fraud or security issues; (iv) to establish or exercise our rights to defend against legal claims; (v) prevent harm to the rights, property or safety of us, our users, yourself or any third party; or (vi) for the purpose of collaborating with law enforcement agencies and/or in case we find it necessary in order to enforce intellectual property or other legal rights.
User Rights
You may request to:
- Receive confirmation as to whether or not personal information concerning you is being processed, and access your stored personal information, together with supplementary information.
- Receive a copy of personal information you directly volunteer to us in a structured, commonly used and machine-readable format.
- Request rectification of your personal information that is in our control.
- Request erasure of your personal information.
- Object to the processing of personal information by us.
- Request to restrict processing of your personal information by us.
However, please note that these rights are not absolute, and may be subject to our own legitimate interests and regulatory requirements.
Retention
We will retain your personal information for as long as necessary to provide our services, and as necessary to comply with our legal obligations, resolve disputes, and enforce our policies. Retention periods will be determined taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused information at the earliest reasonable time. Under applicable regulations, we will keep records containing client personal data, account opening documents, communications and anything else as required by applicable laws and regulations.
We may rectify, replenish or remove incomplete or inaccurate information, at any time and at our own discretion.
Cookies
We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services.
A "cookie" is a small piece of information that a website assign to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enable automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help ensure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services.
The Site uses the following types of cookies:
a. 'session cookies' which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed;
b. 'persistent cookies' which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in;
c. 'third party cookies' which are set by other online services who run content on the page you are viewing, for example by third party analytics companies who monitor and analyze our web access.
Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.
We also use a tool called “Google Analytics” to collect information about your use of the Site. Google Analytics collects information such as how often users access the Site, what pages they visit when they do so, etc. We use the information we get from Google Analytics only to improve our Site and services. Google Analytics collects the IP address assigned to you on the date you visit sites, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Google’s ability to use and share information collected by Google Analytics about your visits to this Site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy.
Third party collection of information
Our policy only addresses the use and disclosure of information we collect from you. To the extent you disclose your information to other parties or sites throughout the internet, different rules may apply to their use or disclosure of the information you disclose to them. Accordingly, we encourage you to read the terms and conditions and privacy policy of each third party that you choose to disclose information to.
This Privacy Policy does not apply to the practices of companies that we do not own or control, or to individuals whom we do not employ or manage, including any of the third parties which we may disclose information as set forth in this Privacy Policy.
How do we safeguard your information?
We take great care in implementing and maintaining the security of the Site and your information. We employ industry standard procedures and policies to ensure the safety of the information we collect and retain, and prevent unauthorized use of any such information, and we require any third party to comply with similar security requirements, in accordance with this Privacy Policy. Although we take reasonable steps to safeguard information, we cannot be responsible for the acts of those who gain unauthorized access or abuse our Site, and we make no warranty, express, implied or otherwise, that we will prevent such access.
Advertisements
We may use a third-party advertising technology to serve advertisements when you access the Site. This technology uses your information with regards to your use of the Services to serve advertisements to you (e.g., by placing third-party cookies on your web browser).
You may opt-out of many third-party ad networks, including those operated by members of the Network Advertising Initiative ("NAI") and the Digital Advertising Alliance ("DAA"). For more information about this practice by NAI and DAA members, and your choices regarding having this information used by these companies, including how to opt-out of third-party ad networks operated by NAI and DAA members, please visit their respective websites: https://optout.networkadvertising.org/ and https://optout.aboutads.info/.
Marketing
We may use your Personal Information, such as your name, email address, telephone number, etc. ourselves or by using our third party subcontractors for the purpose of providing you with promotional materials, concerning our services, which we believe may interest you.
Out of respect to your right to privacy we provide you within such marketing materials with means to decline receiving further marketing offers from us. If you unsubscribe we will remove your email address or telephone number from our marketing distribution lists.
Please note that even if you have unsubscribed from receiving marketing emails from us, we may send you other types of important e-mail communications without offering you the opportunity to opt out of receiving them. These may include customer service announcements or administrative notices.
Updates or amendments to this Privacy Policy
We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. Your continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.
How to contact us
If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us at springcreekdds@gmail.com
Spring Creek Dental, PLLC
2001 S Shields St Bldg C1
Fort Collins, CO 80526
Last Modified Aug 31, 2023.
HIPAA & Privacy Policy FAQs
What is HIPAA and why does it matter?
HIPAA, short for the Health Insurance Portability and Accountability Act, is a federal law designed to protect sensitive patient health information. It ensures that this information is shared only with authorized individuals or entities, safeguarding patient privacy and securing health data. HIPAA is vital in the healthcare industry because it promotes responsible data handling, benefiting both patients and providers.
Why HIPAA Is Essential
HIPAA’s importance stems from its comprehensive approach to healthcare data protection. Below are the key reasons it matters:
1. Safeguarding Patient Privacy
HIPAA establishes national standards to protect individually identifiable health information, commonly called Protected Health Information (PHI). It gives patients control over who can access their health records and how their data is used or shared. This prevents unauthorized access to sensitive medical details and ensures patients have a voice in managing their information.
2. Securing Health Information
Covered entities—including healthcare providers, health plans, and healthcare clearinghouses—must adopt strict safeguards under HIPAA. These include administrative, physical, and technical measures like data encryption, access controls, and security audits to protect electronic Protected Health Information (ePHI). Such steps help prevent data breaches and unauthorized disclosures.
3. Ensuring Data Integrity and Accuracy
HIPAA standardizes electronic healthcare transactions by promoting consistent codes and operating rules. This ensures accurate data exchange across systems and reduces healthcare fraud by making fraudulent activities easier to spot and stop.
4. Empowering Patients with Access to Their Data
Under HIPAA, patients have the right to access their medical records and request copies of their health information. This empowers them to stay informed about their medical history and take an active role in their healthcare decisions.
5. Enhancing Healthcare Efficiency
By streamlining electronic transactions, HIPAA cuts down on paperwork and simplifies administrative tasks. This leads to cost savings and allows healthcare providers to dedicate more time to patient care rather than bureaucratic processes.
Summary
HIPAA is a cornerstone of healthcare, protecting patient privacy, securing sensitive data, ensuring accuracy in information exchange, empowering patients, and boosting operational efficiency. Its rules create a trusted framework for handling health information responsibly.
What is HIPAA and why is it important for a dental patient in Colorado?
HIPAA, the Health Insurance Portability and Accountability Act, is a federal law enacted in 1996 to safeguard the privacy and security of your health information. For dental patients in Colorado, this means your dental records, medical history, and other personal health data are kept confidential and protected from unauthorized access. Dental practices in Colorado must follow strict privacy policies and security measures to comply with HIPAA, ensuring your information remains secure throughout your care. Additionally, HIPAA gives you key rights, such as accessing your own health records and requesting corrections if needed. While Colorado may have its own privacy regulations, HIPAA provides the core protection for your health information, offering peace of mind when you visit any dental office in the state.
How does HIPAA help dental patients in Colorado?
HIPAA, the Health Insurance Portability and Accountability Act of 1996, is a federal law that plays a critical role in protecting the privacy and security of dental patients’ health information in Colorado. As a nationwide regulation, HIPAA ensures that dental practices across the United States, including those in Colorado, follow strict standards to safeguard patient data. Here’s how HIPAA benefits dental patients in Colorado:
Key Ways HIPAA Protects Dental Patients
Protects Patient Privacy: HIPAA’s Privacy Rule requires dental practices to safeguard patients’ individually identifiable health information (PHI), such as dental records, treatment plans, and personal details. This means your sensitive information stays confidential and is only shared with authorized individuals, giving you peace of mind about your privacy.
Ensures Data Security: The Security Rule mandates that dental practices implement strong measures to protect electronic protected health information (ePHI) from cyber threats, unauthorized access, and breaches. This includes using encryption, secure networks, and regular risk assessments to keep your digital dental records safe.
Provides Patient Rights: HIPAA empowers dental patients with several important rights over their health information, including:
- Access: You can request and obtain copies of your dental records.
- Amendments: You can ask for corrections if your records contain errors.
- Restrictions: You can request limits on how your information is used or shared (though the practice may not always agree).
- Notice: You’ll receive a Notice of Privacy Practices (NPP) explaining your rights and how your data is handled.
- Representation: You can designate someone to manage your health information on your behalf.
- Complaints: You can file a complaint with the U.S. Department of Health and Human Services (HHS) if your privacy rights are violated.
- Addresses Data Breaches: Under the Breach Notification Rule, if a data breach involving unsecured PHI occurs, dental practices must notify you, the Department of Health and Human Services (HHS), and, in some cases, the media. This transparency ensures you’re informed and can take steps to protect yourself.
- Promotes Compliance and Accountability: HIPAA requires dental practices to train staff, conduct risk assessments, and establish policies to protect patient information. This fosters a culture of compliance, ensuring your data is handled responsibly.
HIPAA and Colorado: A Federal Foundation with Potential State Enhancements
While HIPAA provides a strong baseline for protecting dental patients’ health information across the U.S., Colorado may have additional state laws that offer even greater safeguards. Dental practices in Colorado must comply with both HIPAA and any stricter state regulations, ensuring robust protection for your dental records.
Summary
HIPAA helps dental patients in Colorado by:
- Safeguarding the privacy of your dental records.
- Securing your electronic health information.
- Granting you rights to control and access your data.
- Ensuring transparency in case of breaches.
- Encouraging dental practices to maintain compliance.
By setting these standards, HIPAA ensures that dental practices in Colorado handle your sensitive information with care, giving you confidence in the protection of your health data.
What is the main goal of HIPAA?
The primary goal of the Health Insurance Port tables and Accountability Act (HIPAA) is to safeguard the privacy and security of individuals’ protected health information (PHI) while improving the efficiency and quality of healthcare services. HIPAA achieves this through several key objectives:
- Protecting Patient Privacy: HIPAA sets national standards to ensure the confidentiality, integrity, and availability of medical records and other identifiable health information, keeping your personal data secure.
- Streamlining Healthcare Processes: By standardizing electronic transactions and assigning unique identifiers to patients, providers, and health plans, HIPAA enhances the flow of information for better healthcare delivery.
- Ensuring Insurance Portability: HIPAA helps individuals maintain health insurance coverage during job changes or unemployment, making insurance more accessible.
- Reducing Fraud and Abuse: HIPAA combats healthcare fraud, streamlines administrative processes, and minimizes waste, benefiting both patients and providers.
This comprehensive approach ensures your health information remains private while supporting high-quality, efficient care at practices like My Dentist Fort Collins.
Where can I find information about HIPAA in Colorado?
At our dental practice, we are committed to safeguarding your health information by fully complying with HIPAA regulations. If you’re seeking detailed information about HIPAA in Colorado, numerous state and federal resources are available to guide you. Below is a concise list of key sources optimized for clarity and relevance, ensuring you can easily understand how HIPAA protects your privacy, including in dental care settings like ours.
Colorado State Resources
- Colorado Department of Public Health and Environment (CDPHE): Visit their Privacy Notice page to explore how CDPHE operates as a hybrid entity under HIPAA. This resource highlights their dedication to maintaining the confidentiality and security of health information.
- Colorado Department of Human Services (CDHS): The CDHS website provides in-depth HIPAA compliance details, including downloadable forms and additional resources to help you navigate privacy regulations.
- Colorado Department of Health Care Policy and Financing (HCPF): Focused on medical assistance privacy, HCPF offers HIPAA-related forms and information tailored to healthcare financing in Colorado.
- Colorado Immunization Information System (CIIS): Located on the CDPHE site, the CIIS page addresses HIPAA compliance specific to immunization records, offering insights into privacy protections for this data.
Federal Resources
- U.S. Department of Health and Human Services (HHS) HIPAA Website: This comprehensive site covers all aspects of HIPAA regulations, including the Privacy Rule, Security Rule, and breach notification requirements—ideal for understanding the broader framework.
- HHS Office for Civil Rights (OCR): The OCR oversees HIPAA enforcement and provides clear guidance on how to address potential violations, including filing complaints if needed.
- HHS HIPAA Complaint Process: Need to report a HIPAA issue? This page outlines the step-by-step process for submitting a complaint to the OCR efficiently.
- HHS Guidance Materials for Consumers: Designed for individuals, this resource explains your rights under HIPAA, empowering you with knowledge about how your health information is protected.
These trusted resources offer a wealth of information on HIPAA in Colorado and beyond, ensuring you’re well-informed about privacy protections—whether at our dental practice or elsewhere. By leveraging both state-specific and federal insights, you can confidently explore how HIPAA regulations apply to your healthcare experience.
What’s the difference between the CDC and FDA in dentistry?
In dentistry, two federal agencies—the Centers for Disease Control and Prevention (CDC) and the Food and Drug Administration (FDA)—play vital but distinct roles. The FDA ensures dental products are safe and effective, while the CDC protects public health by focusing on infection control and prevention in dental settings. This FAQ breaks down their responsibilities and explains their importance to dental care.
FDA: Ensuring Safe and Effective Dental Products
The FDA oversees the safety and effectiveness of dental products, equipment, and materials used in dental practices. Their key responsibilities include:
- Regulation of Dental Devices: Tools like dental drills, floss, and other equipment are tested to meet safety standards.
- Approval of Dental Materials: Anesthetics, dental amalgam, and other procedural materials are evaluated for effectiveness and safety.
- Oversight of Manufacturing and Marketing: The FDA ensures that dental products are produced, labeled, and marketed in compliance with strict regulations.
By maintaining these standards, the FDA ensures dental professionals can rely on safe, high-quality tools and materials to care for patients.
CDC: Protecting Public Health in Dental Settings
The CDC focuses on safeguarding public health by preventing infections in dental environments. Their primary contributions include:
- Infection Control Guidelines: The CDC provides recommendations for hand hygiene, use of personal protective equipment (PPE), and surface disinfection.
- Prevention of Infectious Diseases: They offer guidance to stop the spread of diseases like influenza in dental practices.
- Partnerships with Dental Organizations: The CDC collaborates with groups like the American Dental Association (ADA) to create comprehensive infection control protocols.
These efforts help dental practices maintain a safe and healthy environment for patients and staff alike.
Key Differences Between the CDC and FDA
- FDA: Regulates the safety and effectiveness of dental products and equipment.
- CDC: Focuses on public health and infection prevention in dental settings.
Both agencies are essential to dentistry:
The FDA protects patients by ensuring the reliability of dental tools and materials.
The CDC reduces health risks by promoting infection control and prevention.
Understanding these roles highlights the thorough oversight that supports safe, effective dental care.
